63-001
Artist I.D. Number Art I.D. Number
Write in the title, medium, and retail price. Make sure the information at the bottom of the form is complete and correct.
Participating Artist Policies and Procedures
New Artist
1. A new artist needs to apply to the Art Center of Estes Park to have her/his
art juried. The jury committee will notify the artist of its decision within ten
days after the jury process is completed.
2. Upon being accepted as a Participating Artist, the new artist must agree to
all terms of the Artist Contract and Art Center policies. The new artist will be
contacted by the Artist Liaison regarding artist policies and procedures. The
new artist will be placed on a three-month probation. If, during that time, the
new artist has not fulfilled the terms of the contract, her/his contract will
become null and void without refund of membership fee.
3. Newly accepted artists must contact the Art Center Coordinator for
orientation
and training before staffing the gallery.
Participating Artist
1. A Participating Artist is required to sign an annual calendar year contract
and pay annual dues. The Art Center of Estes Park reserves the right not to
renew an artist's contract for non-compliance of the contract or policies or
non-payment of dues.
2. A Participating Artist is required to staff the gallery twelve (12) full days
or twenty- four half days per year with approximately 2/3 of the time scheduled
between May 1 and October 15 during the hours the gallery is open. Each artist
is responsible for scheduling her/his own working days and for arranging for
substitutes, if necessary. The scheduling calendar is located in the Center
office area. Artists are encouraged to schedule their working days in advance to
assist the Gallery Staffing Coordinator in scheduling.
Participating Artists are trained regarding gallery staffing procedures. Time
worked will be recorded by each artist on their individual time sheet. This will
provide the Art Center an annual record of the time worked for each artist. The
time record book is located at the front desk.
General Policies
1. Artists are encouraged to attend artists' meetings, as they have a voice in
the Art
Center affairs.
2. It is to the artist's advantage to attend each exhibit opening reception.
Wearing a name tag is requested.
3. The Art Center does not require exclusive representation of member artists
nor restrict their right to sell work at other locations.
4. The Art Center charges a commission of 40% of the retail proceeds of all
artwork sold through the Art Center Gallery. Payments from sales will be mailed
to the artist by the l0th of each month following the month in which the sale
was completed.
5. All artwork co-signed to the Art Center shall remain the sole property of the
artist until sold. The artist agrees to pay the Art Center 15% of retail sales
price on any artwork sold as a result of exhibiting in the Art Center Gallery or
through an Art Center referral.
6. The Art Center shall assume the cost of advertising and promotion for all
scheduled exhibits. If an artist wants additional promotion, she/he must pay the
advertising cost.
7. Liability insurance is carried by the Art Center for the premises and for
member's properly inventoried artwork (see Section 8. below). The Art Center is
not responsible for damages incurred to artwork in transit to and from the Art
Center.
8. Each artist is required to review her/his art inventory on a semi-annual
basis (1) for appearance and (2) to assure that his//her individual Artist
Inventory Forms are accurate and that pieces are properly identified. The
inventories need to be completed by the opening of the January show and reviewed
before the opening of the late June show. The Art Center will be responsible for
60% of the retail price as listed on the Inventory Form on an item listed as
missing only if the Artist has notified the Art Center Agent of missing item.
The Art Center will not be responsible for payment of missing items not reported
by these deadlines.
9. All artwork must be properly presented. Two-dimensional art must be framed
properly and have clean matting. Framing must be of professional quality, backed
with butcher paper or foam core, with no protruding sharp push points. Hanging
wire must be attached with eye screws. Wire ends must be tightly and neatly
wound, with no protruding sharp ends. No saw tooth hangers are allowed. Framed
work not meeting these standards will not be hung.
10. All unframed bin work must be matted and wrapped in clear, protective
covering.
Art Identification and Inventory Procedures
1. Art is to be delivered to the Art Center during business hours on the Friday,
Saturday, or Sunday preceding the exhibit opening. Exceptions to published
turn-in date(s) require prior approval. Art brought in after this day will not
be displayed until the following exhibit.
2. Each Participating Artist is assigned an Artist I.D. number which serves as
identification for inventory control.
3. The Art Center's liability insurance covers only art which is properly
inventoried and identified. The artist is responsible for accurately completing
the following paperwork. The paperwork is located at the Artist Work Station in
the classroom.
Artist Inventory Form
Complete the Art Center Inventory form for the Art Center inventory book. The
artist may complete a computerized form but it must be in the same format as the
Art Center form. Annotate the date the art is brought to the Art Center. The
Inventory Number is a combination of the Artist I.D. number and the Art I.D.
number. The Art ID number is determined by the artist.
INVENTORY NUMBER:
63-001
Artist I.D. Number
Art I.D. Number
Write in the title, medium, and retail price. Make sure the information at the
bottom of the form is complete and correct.
Art Inventory Sticker
The Inventory Sticker--approximately 1/2" square--is to show the Inventory
Number and retail price.
Sample Inventory Sticker
The Inventory Sticker is to be placed on or tied
to the art. For hanging and
"bin work", the sticker is placed on the back in an upper corner.
Art Exhibit Identification Form
This form is self-explanatory. Press hard, print clearly, and be accurate
and complete. From this form the title card is printed. Titles which exceed 18
characters will be hand-lettered because of computer limitations. Both copies of
the completed form are to be attached to the art. Do not use tape on the frame.
Tape to the hanging wire or slip into the frame.
Exhibit Folder
Add your name to the Exhibit Folder with the number of new art pieces you
have brought in to inform the Exhibit Committee of your items for the exhibit.
Indicate to the hanging committee where they may find your new work. The artist
is responsible for rotating work and for filling out the form in the show
folder, notifying the Gallery Committee of delivery. You may notify the Gallery
Committee of work you do not want hung in order to remove it by making a note in
writing in the show folder
The Inventory Form must be co-signed by the Gallery Staffer or Art Center Agent
for work turned in or removed from the Art Center.
Art improperly inventoried and/or identified will not be exhibited.
Exhibit Procedures
1. The Exhibit Coordinator has the right to accept or reject any piece of art,
rotate art as exhibit space requires, and ask artist to pick up specific art.
2. Exhibited art cannot be removed from a scheduled exhibit without the approval
of the Exhibit Coordinator or Center Coordinator
3. Wall space for two-dimensional art is approximately 25 square feet per
artist. Artists are requested to take this into consideration when submitting
work. Each artist will be allocated equal square footage of display space, in as
much as possible, except the featured artists.
Each artist’s work will be hung together, in as much as possible.
Newly delivered work will be hung in the main gallery.
Older work will be hung in the front gallery.
4. Each piece may be shown in 4 shows per year, but only 2 consecutive shows.
5. Removal of undisplayed art is the responsibility of the artist. Annotate and
have co- signed the Art Inventory Form in the Inventory Book when removing art
from the Art Center.
6. Artists may supply prints for the bins in the Gallery. All prints must be
matted and shrink-wrapped. Only original art will be hung on the Gallery walls.
7. Each exhibit will have a Featured Artist exhibiting her/his art on the
Featured Artist Wall in the Gallery. Any artist interested in being the Featured
Artist should contact the Exhibit Coordinator.
8. From time to time, the Art Center Board of Directors may approve a Special
Invited Artist to replace a Featured Artist for a scheduled exhibit.
9. Any exception to the Art Center Artist policies and procedures require
approval by
the Board of Directors.
10. All suggestions or complaints regarding the gallery appearance must be made
in writing. A form may be obtained from the Art Center coordinator. The
coordinator will get the completed form to the appropriate Board member, who
will contact you regarding the resolution of your issue.
Hours of Operation
The Art Center of Estes Park hours of operation are:
May 15 – October 15 10 a.m. to 5 p.m. - Daily
October 16 – December 31 11 a.m. to 4 p.m. - Daily
Mid- January – May 14 11 a.m. to 4 p.m. - Friday through Monday
Should you have any questions regarding the information in this booklet, please
phone the Art Center--970-586-5882. The Center's fax number is 970-5886-3875.